Travel Entitlements and Allowances Guide

This guide explains your travel entitlements and allowances for official travel within India, international travel, and transfers, including train, air, road, sea, and steamer journeys, daily allowances, and Composite Transfer Grant (CTG). Follow these steps to submit claims correctly.

Key Points for Travel Entitlements

Topic	Details
Authority	GoI, MoD letter No. 12630/Mov C/242/D (Mov)/2017 dated 15 Sep 2017; Travel Regulations, 2014.
General Rules	Travel in lower class if entitled class unavailable; use mileage points for official travel only; road travel fare must not exceed entitled train fare; AC bus for AC-II entitled, deluxe/ordinary bus for others.

(A) Travel Entitlements Within India (By Air and Train)

Level	Entitlement (Air/Train)	Premium Trains
14 and above	Business/Club class by air OR AC-I by train	Executive/AC 1st Class (highest class)
12, 12A, 12B, 13, 13A, 13B	Economy class by air OR AC-I by train	Executive/AC 1st Class (highest class)
5A to 11	Economy class by air OR AC-II by train	AC 2nd Class/Chair Car (Shatabdi)
5 and below	First Class/AC-III/AC Chair Car by train	AC 3rd Class/Chair Car

Notes: Reimbursement allowed for Premium Tatkal, Dynamic/Flexi-fare, Tatkal Seva charges. Non-rail locations: AC bus for AC-II entitled, deluxe/ordinary bus for others. Road travel (rail-connected): Public transport fare must not exceed entitled train fare.

(B) International Travel Entitlements (By Air)

Level	Entitlement
17 and above	First Class
14 to 16	Business/Club Class
13B, 13A, 13 and below	Economy Class

(C) Entitlements for Journey by Sea or River Steamer

Level	Entitlement
9 and above	Highest Class
5A to 8	Lower class (if two classes); middle/second class otherwise
4 and 5	Lower class (if two classes); middle/second class (if three); third class (if four)
3 and below	Lowest Class

(D) Entitlements for A&N and Lakshadweep Islands (SCI Ships)

Level	Entitlement
9 and above	Deluxe Class
5A to 8	First/‘A’ Cabin Class
4 and 5	Second/‘B’ Cabin Class
3 and below	Bunk Class

(E) Mileage Allowance for Road Journeys (No Specific Rates)

Mode	Rate
Own Car/Taxi	Rs 24 per km
Auto Rickshaw, Own Scooter, etc.	Rs 12 per km
On Foot	Rs 12 per km (increases by 25% when DA increases by 50%)

(F) Mileage Allowance for Road Journeys (Specific Rates)

Level	Entitlement
14 and above	Public bus (including AC) OR AC taxi rates OR auto rickshaw/own car/scooter rates
5A to 13, 13A, 13B	Same as above, but AC taxi not allowed
4 and 5	Non-AC public bus OR auto rickshaw/own car/scooter rates
3 and below	Ordinary public bus OR auto rickshaw/own scooter rates

Note: Levels 8 and below can self-certify claims up to ceiling without vouchers (indicate vehicle number, travel period). Ceilings for Levels 11 and below increase by 25% when DA increases by 50%.

(G) Daily Allowance on Tour

Level	Hotel/Guest House (per day)	Travel within City (per day)	Food Bills (per day)
14 and above	Up to Rs 7,500	AC taxi (actual, per engagement)	Up to Rs 1,200
12, 12A, 12B, 13, 13A, 13B	Up to Rs 4,500	AC taxi (up to 50 km)	Up to Rs 1,000
9 to 11	Up to Rs 2,250	Non-AC taxi (up to Rs 338)	Up to Rs 900
5A to 8	Up to Rs 750	Non-AC taxi (up to Rs 225)	Up to Rs 800
Up to 5	Up to Rs 450	Non-AC taxi (up to Rs 113)	Up to Rs 500

Notes: Levels 8 and below: Self-certify hotel/travel claims without vouchers; Class ‘X’ cities require vouchers (Rs 1,000/day). Ceilings increase by 25% when DA increases by 50%. Food bills are lump sum, no vouchers needed.

(H) Timing Restrictions for Food Bills

Length of Absence	Amount Payable
Less than 6 hours	30% of lump sum
6–12 hours	70% of lump sum
More than 12 hours	100% of lump sum

(I) Composite Transfer and Packing Grant (CTG)

Condition	Entitlement
Transfer ≥20 km	80% of last month’s basic pay
Transfer to/from A&N/Lakshadweep	100% of last month’s basic pay
Transfer <20 km or same city	1/3rd of CTG (if residence changes)
Spouse Transfer (within 60 days)	No CTG for later-transferred spouse
Spouse Transfer (60 days–6 months)	50% of CTG for later-transferred spouse

Notes: NPA/MSP excluded from basic pay. No CTG for own-request transfers or non-public interest transfers.

(J) Transportation of Personal Effects

Level	By Train/Steamer	By Road
12 and above	6,000 kg (goods train/4-wheeler wagon/double container)	Rs 50 per km
5A to 11	6,000 kg (goods train/4-wheeler wagon/single container)	Rs 50 per km
5	3,000 kg	Rs 25 per km
4 and below	1,500 kg	Rs 15 per km

(K) Transportation of Conveyance

Level	Entitlement
5A and above	One motor car, motorcycle, or scooter
5 and below	One motorcycle, scooter, moped, or bicycle

Checklist for Travel and Transfer Claims

Check	Document	Notes
✔️	Movement Order	Required for all claims.
✔️	Travel Tickets/Boarding Passes	For air/train, attested by unit authorities.
✔️	Consignment Note/Cash Receipts	For personal effects, specify weight and dates.
✔️	Self-Certified Claim (Levels 8 and below)	For hotel (stay period, dwelling) and travel (vehicle number, period).
✔️	Hotel Vouchers (Class ‘X’ cities)	For Levels 8 and below, up to Rs 1,000/day.
✔️	DO Part-II Order	For transfers, including station change details.
✔️	Ink-Signed Claim	For CTG or allowances, countersigned by OC/CO.
✔️	Service Book Entry	Record travel/transfer details.
✔️	Mileage Points Record	Use for official travel only.

Common Reasons for Claim Rejection

Reason
Missing Movement Order, tickets, or consignment notes.
Using mileage points for private travel (leads to departmental action).
Claiming AC taxi when not entitled (e.g., Levels 5A–13).
Exceeding fare limits for road travel between rail-connected places.
Missing vouchers for hotel claims in Class ‘X’ cities (Levels 8 and below).
Incorrect CTG claim (e.g., including NPA/MSP, own-request transfer).
Missing DO Part-II order or service book entry.
Non-compliance with absence duration for food bill reimbursement.

Quick Tips

Tip
Check your pay level to confirm travel entitlements (air, train, road, sea).
Book tickets through authorized agents (e.g., Balmer Lawrie, IRCTC) for air travel.
Keep copies of all documents (tickets, receipts, Movement Order, DO Part-II).
For Levels 8 and below, self-certify hotel/travel claims; provide vouchers for Class ‘X’ cities.
Use mileage points for government travel only.
Claim 80% CTG for transfers ≥20 km (100% for A&N/Lakshadweep); 1/3rd for <20 km if residence changes.
Submit claims within 60 days (transfers) or 30/90 days (TA/LTC).
Verify service book entries for travel/transfer claims.